Post Event Information

How will reimbursements work?

Voices for Healthy Kids will reimburse all allowable expenses outside of the flight and hotel booked through designated processes. Organizations or individuals can be reimbursed by submitting a Supplier Package Form, a Travel Reimbursement Form, and all receipts.

  • Supplier Package Form: This form must be submitted by October 14, 2022 to ensure timely reimbursements after the event. Some sections of the form are already filled out for you. Organizations and individuals can be reimbursed by direct deposit or check. You can send your completed form to voicesforhealthykids@heart.org with subject line "Supplier Package for Preemption Convening 2022."

  • Allowable expenses guide: Use this guide to know what can and cannot be reimbursed. Voices for Healthy Kids will not reimburse items that are not outlined in the guide.

  • Save all receipts during travel

  • Travel Reimbursement Form: After you return home, fill out the Travel Reimbursement Form for all allowable expenses incurred during your travels. After you complete the form and collected all your receipts, send them to voicesforhealthykids@heart.org by November 4, 2022.

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