campaign toolkits

Shared Use Expansion

Research shows that people who have parks or recreational facilities nearby exercise 38 percent more than those who do not have easy access. In order to ensure that more people have access to places to be active, we need to unlock the doors™.

Overview

People of all ages and in all neighborhoods, want places where they can be active. However, many neighborhoods, especially those located in low-income areas, don’t have parks, community centers or other places where residents can safely be active.

Even though recreational facilities are often not evenly distributed across a city, especially across low-income and communities of color, schools generally are. School facilities can be an excellent resource within neighborhoods because they often offer safe play spaces that already exist, are known to the people who live nearby, and are well-equipped for activity.

Many schools are willing to open their doors and gates after hours, offering “shared use” of playgrounds, fields, running tracks, pools, gymnasiums, fitness rooms, and other spaces. Maximizing shared use of school facilities after school hours and offering activities can address both students’ and the community’s needs for recreational activity spaces.

Research shows that people who have parks or recreational facilities nearby exercise 38 percent more than those who do not have easy access.

In order to ensure that more people have access to places to be active, we need to unlock the doors™.

About the Issue

Being physically active can help children grow up at a healthy weight. Yet finding a place to play or be active can be a challenge if a community does not have safe and convenient facilities available. Research shows that people who have parks or recreational facilities nearby exercise 38 percent more than those who do not have easy access.

Recreational facilities are often not evenly distributed in communities, especially across low-income and communities of color. However, schools generally are. School facilities can be an excellent resource within neighborhoods because they offer safe play spaces that already exist, are known to the people who live nearby, and are well-equipped for activity. Many schools are willing to open their doors and gates after hours, offering “shared use” (also referred to as “joint use” by some organizations) of playgrounds, fields, running tracks, pools, gymnasiums, fitness rooms, and other spaces. In fact, studies show that as many as 93 percent of school districts engage in some kind of shared use. Maximizing shared use of school facilities after school hours and offering activities can address both students’ and the community’s needs for recreational activity spaces.

Yet, in many cases, schools may engage in just a limited level of shared use and may not have the resources to explore more comprehensive shared use practices. Research shows that less than half of the shared use agreements into which schools enter specify that both indoor and outdoor facilities be available for public use. In some cases, schools do not participate in shared use at all. This may be because they are unaware of how shared use can work, or are concerned about possible problems that could arise. With a greater understanding, strengthened agreements, and enhanced incentives (outlined below), schools would have the support to not only open their gymnasium doors, but also the gates to their tracks, fields, and playgrounds.

Formal shared use policies are generally passed by the school board, and may outline the district’s commitment to shared use, describe when and where shared use can occur, and specify other requirements or conditions of use. Shared use agreements are contracts between the district and another party—such as the local parks department, a community-based organization, or youth-serving organization—that clarify important issues such as liability, proper use of school facilities, and sharing costs for maintenance and supervision. With encouragement from parents, advocates, or local government partners, many schools are happy to put a shared use policy in place or expand on an existing agreement.

This toolkit addresses two ways of increasing the availability of schools for shared use: encouraging shared use policies and agreements at the school district level and incentivizing districts to engage in shared use through state law.

Encouraging Local Policies

The best way to expand shared use in local communities is to generate enthusiasm and obtain strong support from parents, school administrators, and school board members. Share with them the many benefits shared use has for schools—from building strong community goodwill, to supporting healthier and more successful students, to allowing shared costs for maintenance and new facilities. It’s even more convincing to show that shared use is already having a positive impact. Schools often start by informally opening their doors for community use, slowly offering limited facilities to select groups, such as those that are school-sponsored or school-affiliated. But when school districts begin to see the merits of shared use, they can take steps to ensure that the practice becomes standard throughout their district, so that schools can expand their offerings to the community.

Helping Incentivize a Statewide Approach

Because local advocates and school administrators are often stretched very thin and may not have resources to fully explore shared use, another effective strategy is to pass state legislation that provides incentives for implementing or expanding shared use. School districts struggle with limited budgets, scarce resources, changing standards and expectations, and a challenging mission. Even though districts care about student health and community well-being, sometimes these concerns cannot compete with the daily demands of educating children.

By providing districts with incentives to support shared use, a state law can help overcome the hurdles of competing priorities and limited resources. A state law can set up a process through which districts receive key benefits for supporting shared use; they can also increase the effectiveness of shared use programs, especially in communities with fewer resources. The benefits may include programmatic grants, capital money for shared use projects, additional staff or technical assistance resources to organize shared use logistics, or even just recognition for advancing shared use. In exchange, the law may require districts to meet certain conditions such as signing shared use agreements or passing more explicit shared use policies that clearly define which facilities may be used, by whom, and when. State shared use laws should also include monitoring and reporting, which help to increase understanding of the shared use opportunities that are available around the state and any barriers that schools may be facing that prevent shared use programs that must be overcome.

With the support of local decision makers, community groups, and individuals, schools can be empowered to unlock the doors™ and help keep children healthy.

 

 

Sourced from Heart Disease and Stroke Statistics—2013 Update: A Report from the American Heart Association. Circulation 127 (2013); Designed for Active Living Among Adults. Active Living Research.  Robert Wood Johnson Foundation, 2008. Available at: http://www.activelivingresearch.org/files/Active_Adults.pdf; Contribution of public parks to physical activity. American Journal of Public Health 97.3, 2007; Creating Opportunities for Physical Activity. Bridging the Gap: 2012; Joint-Use Facilities Where Everybody Benefits. Building Design + Construction: 2010. Available at: http://www.bdcnetwork.com/joint-use-facilities-where-everybody-benefits.

Build a Campaign

No matter what issue your campaign is focused on or which organization leads it, there are three key phases to each campaign: recruit, engage, and mobilize. Throughout this toolkit and the sections within Build a Campaign, you will find guides to recruiting and activating an advocate base, spreading the word online, alerting local media, and communicating with state and local public officials to encourage inclusive policies that support improved health in your communities.

Make sure you have designated time for planning, launching, and executing your campaign, and don’t be afraid to make adjustments along the way as you gain more information about your advocates and community leaders.

Resources

Need Help with Resources? Voices for Healthy Kids is available to help customize our creative resources as needed. If you are a grantee, please submit a TA request. If you are not a funded grantee, send an email to info@voicesforhealthykids.org for assistance.

Success Stories

These are the stories of those working to engage, organize, and mobilize communities to help make each day healthier for all children.

Recruit

This first phase of the campaign is where you lay the groundwork that will ensure your success.

Topics in this conversation

Understanding Recruitment

To start, think about these questions:

  • Who are likely to be your strongest allies?
  • Who can be your spokespeople? Who has the greatest credibility on this issue? To whom will decision makers listen?
  • What organizations are likely to partner with you? What do they bring to the table?
  • Who are likely to be your opponents? Who are their regular opponents?
  • Where do members of various ethnic, cultural, socio-economic, disability, and racial groups in the community regularly congregate?
  • What are the organizations in your community that advocate on behalf of different racial and ethnic communities? How can you build authentic bridges to those groups to engage them in your campaign?
  • What are the organizations that work with youth with disabilities? How can you build authentic bridges to those groups to engage them in your campaign?
  • Are there any alliances with community planners or developers, doctors, dietitians, nurses, researchers, school nutrition association, teachers, coaches, school boards, Parent Teacher Associations, or academics that could be explored?
  • Who do you want to be your “everyday advocates,” the large group of people who speak out about the issues at hand?
  • Do these “everyday advocates” represent the diversity of the communities most affected by the need for policy change?
  • Where can you gather stories to share about your issue and how it affects your community?

Remember to consider reaching out to both organizations and individuals who might be interested in supporting your campaign. Reach out to these potential advocates via all channels available to you: social media, existing member databases, personal emails, blogs, paid advertisements, community outreach, tabling at street fairs and festivals, public announcements at places of worship, etc.

Be sure to provide culturally and linguistically appropriate materials; the wider you are able to cast your net, the more likely you are to recruit a diverse audience that cares about the changes you want to make. Stretch beyond your comfort zone.

Once you determine who is on your side, start thinking about how to garner support from public officials and other important leaders. In many cases, you will want to share your message with supporters and ask them to send a letter to key government officials so these leaders recognize the problems facing your community. Keep in mind that it is not lobbying to ask people to contact legislators to raise awareness about a general policy issue or to influence an administrative action. But if your communication refers to legislation or legislative proposals and asks people to contact legislators, then it is a lobbying. You can do this outreach through numerous channels:

  • Letters to legislators or community leaders
  • Phone calls to legislators or to members of the community during a recruitment push
  • Social media posts and shares
  • Blogs
  • Public Service Announcements
  • Letters to the editor
  • Op-eds

Finally, before you execute any of the tactics in this toolkit, make sure you establish your metrics of success. Determine how you will measure the effectiveness of your campaign’s communications no matter what they may be. Some examples of things to measure include:

  • Media impressions
  • Likes and retweets
  • Comments
  • Open and click-through rates on emails
  • Volunteers recruited
  • Funds raised

Recruitment Basics

In this section, you’ll learn about recruiting new advocates through a variety of tactics, including events, online, word-of-mouth, tapping into your competitors, and engaging in your community. Pick and choose the best recruitment options for your campaign, and build a plan around it.

Note that these tips are suggestions, not requirements. Choose the approach and tactics that work best for your organization and your community. Regardless of how you decide to recruit new supporters, make sure you dedicate sufficient resources to communicating with the diverse audience you hope to engage.

For instance, if you are trying to reach:

  • Latino audiences: consider the need for translators and translated materials; build meaningful relationships with Latino-led and serving organizations that can help with recruitment. Remember to be authentic with your outreach. Get to know your audience and what messaging and resources will be most helpful to them.
  • School decision makers: consider connecting with leaders who have successfully advocated for better programs in their schools to use as examples and champions for the efforts in your community.
  • Disability audiences: make sure all of your marketing materials are in an accessible format. Be sure to include appropriate language and images that depict the disability community. Build meaningful relationships with disability-led and serving organizations that can help you with recruitment and identifying leadership roles within the campaign.

Potential Allies

Who Can Help

There are many organizations working to help kids grow up at a healthy weight. Some are singularly focused on one topic while others look at broader issues. While some groups may not perfectly align with your goals on this campaign, it is still worth reaching out to them, as they may be valuable partners for other programs you are pursuing or some of your long-term organizational goals. Be sure to review the Diverse Audiences sections.

Be sure to include organizations that are minority led or serving in your recruitment efforts. Work to make sure you include these groups in true collaboration and engage them throughout the campaign. Simply reaching out to ask an organization to sign a letter of support and not engaging any further is not supporting diversity within your campaign and your campaign will not be as strong as it could be because of that oversight.

Below are some suggestions for potential partners in your community:

  • Those looking to improve access to safe, public places for all kids to play and be active
  • Those committed to helping kids access healthy food
  • Those focused on health and wellness for families with low incomes
  • Those focused on health and wellness for historically under-served communities
  • National and local school organizations
  • Groups focused on social justice and civil rights in communities of color
  • Local faith leaders
  • Minority-focused press and media outlets
  • Groups focused on child welfare
  • Groups focused on educational justice
  • Groups focused on the inclusion of youth with a disability in sport, physical activity, and nutrition

Although some potential allies will be publicly outspoken about their opinions on your topic, others will take a more subtle approach. Before making a decision on any potential partner or opponent, be sure to look at their goals, mission statement, programs, and activities to ensure they align with your priorities.

Recognition Plan

It’s no surprise that engaged and motivated advocates are more likely to take additional actions, like submitting a letter to the editor, signing a petition, or attending a rally. As you conduct your campaign, recognizing and thanking your advocates for their contribution to your efforts will be crucial in gaining and retaining your support base.

Engage

Phase 1 is for making introductions; phase 2 is about building relationships through education and engagement.

Topics in this conversation

Building Relationships

This is the perfect time to start building relationships. Stay in regular communication with your activists so that they remain engaged, informed, and ready to take action when you need. Start building relationships with the media, who tend to respond best to people who are organized, clear, polite, and have newsworthy things for them to write about. When preparing your media outreach efforts, use the following to determine if your story has one or more of these newsworthy hooks:

  • Timely: It’s an issue happening now, being talked about now, or being covered now in the media.
  • Relevant : The pitch applies to the state/region the outlet covers and to its audience.
  • Surprising: The pitch is an unusual way to tell a story previously told, contains an unusual voice, or there is a real story that tells the story in a surprising way.
  • Provocative: The pitch makes the reporter/editor think, analyze, etc., and they believe it will do the same for their audience.
  • Controversial: There is another side to the story, and it makes for good debate.

Media engagement should include both minority-serving and mainstream press. Be sure to check out the toolkit sections that provide sample introductory language for your social media and e-communication efforts directed at advocates and media.

Additionally, this is the time to start working with a diverse group of spokespeople relevant to your community by beginning to train others to serve as the voices of your campaign. Remember to think about your whole community, including those with a disability, and make sure all groups within the community have authentic engagement. Use the media and key messaging tips in this toolkit as a place to start. Make sure your spokespeople are familiar with your talking points so they are confident when speaking in public or with media. Lastly, be sure to schedule your press conferences and events so that you give reporters and community members ample notice to ensure optimal coverage.

Diverse Audiences

The most successful campaigns are often the ones that speak to and engage as many different people as possible. Priority populations—including people living in high-poverty, urban areas (particularly African-American and Latino) and people living in high-poverty, rural areas, and people with disability—are particularly important to engage as partners and advocates. These populations disproportionately carry the burden of many chronic diseases such as heart disease, stroke, and type 2 diabetes.

Below are some questions designed to make you think about who you are reaching out to and how. These are thought-starters and not necessarily an exhaustive list of questions:

  • Who is on our team already? Look at your existing volunteer base, your advisors, and your staff.
    • Does your team have people from different backgrounds and experiences?
    • Do they represent the areas where you want to have the most impact—particularly if those communities are historically underserved? If not, where are the opportunities to do more?
  • How are we recruiting and engaging? If your team is not as diverse as it could be, consider expanding the ways you recruit and engage volunteers.
    • For instance, not everyone has access to the internet; if your campaign is based heavily online, you may be limiting who can join your efforts. Pen-and-paper recruitment and offline volunteer opportunities can help make sure more people are able to get involved.
    • Consider attending community-wide events or activities where you can engage with people face-to-face.
    • Contact local civic and community-based organizations and ask to share more about your efforts during their membership meetings.
  • Where are we engaging? When it comes to recruiting people to get involved, location can be just as important as technique.
    • Are you reaching out to local faith communities, minority-focused civic organizations, Black civic organizations, civil rights groups, Historically Black Colleges and Universities/Hispanic-Serving Institutions/Tribal Institutions, Black Greek Letter Organizations, and the ethnic small business community?
    • Many faith communities have separate services in different languages. Are you equipped to speak to these audiences in different languages?
    • Are you getting face time? Try tabling at events that draw a diverse crowd or collaborating with the local ethnic Chamber of Commerce.
    • What is the accessibility like where you are recruiting, Can people with disability get to the meetings via accessible public transportation or complete streets. Are the meeting sites accessible and compliant with ADA standards?
  • Who are we talking to?
    • Make sure you are working with non-mainstream news outlets in your area, as well as the commonly read outlets. There may be newspapers, radio stations, or television networks geared toward diverse communities, particularly non-English-speakers and people of color. Ethnic media coverage can both provide new and different angles to your campaign and encourage diverse audiences to get involved with your work.
  • Is language a barrier to access?
    • If there are non-English-speakers in your area, consider having your materials translated and easily accessible at events and online. If you are planning to host phone banks, engage multilingual volunteers. In addition, if you are planning to table at events where people are likely to speak another language, make sure the people staffing your booth speak those languages.
  • Is our team being receptive and inclusive? Strive to create an environment where all partners can take part in the decision-making process.
    • Getting people to sign up or take action is one thing; fostering a welcoming, affirming and accessible environment is another. Listen to what your volunteers, advisors, and staff members say about your campaign, and create an environment where everyone has a seat at the table.
  • Are we considering unique cultural perspectives?
    • Every culture has their own nuanced way of thinking and talking about issues. Try to learn what these issues are ahead of time.
    • Do not be afraid of what you do not know. Be open to learning, and allow your partners to help guide you in understanding these cultural perspectives and their lived experiences.
  • What else can we do?
    • Throughout your campaign, keep asking yourself the types of questions listed above. There are always opportunities to open your doors wider and expand your reach further.

Social Media Tips

It is going to take community support to create healthy changes for our kids. Fortunately, social media allows you to share your message with a wider audience than traditional door-to-door grassroots work can. With a few clicks, you can access the right people at the right moment, making them aware of the issue and garnering their support. The following tips will help you do just that: extend your community of advocates online to create an even bigger groundswell of support for the cause. National experts may already have sample resources you can model after or tailor for use in your campaign.

Media Outreach

With more than 6.9 million active users on Twitter every day and 552 million daily, active users on Facebook, social media can serve as a powerful tool to amplify your message and reach highly targeted audiences. Just as consumers are increasingly turning to social media for news, so are journalists. While they use social media to follow items of personal interest and to interact with their own networks, they also use it to research stories and follow trends.


Mobilize

Now that your initial planning is done, it is time to act. Reach out to your advocates, your spokespeople, the media, etc., and let them know your campaign is in full motion.

Topics in this conversation

Actualizing the Campaign

Stay in regular touch with your engaged, diverse community members to keep them informed and engaged. During all stages, but especially this one, make sure you track the movement of the issue at hand so you know how to instruct your supporters. You may need them to do educational outreach at local gatherings to build popular support in the community. At other times, a social media action may be best to help bolster recruitment. They may need to write letters to their legislators because a vote in the statehouse is just around the corner. (The costs of planning and conducting this last type of activity will require lobbying funds.)

As for media, this is the phase where you want to follow through on the relationships you established in phase 2. By this time, you have made connections over the phone, social media, or email with reporters and local bloggers. Keep in regular touch with reporters to keep them informed, and give them ideas for covering your campaign.

If you are planning media events like press conferences, this is the time to execute. Get your spokespeople ready to lead events. For more details on media training, take a look at the Media Training Tips section of Build a Campaign, and make sure they reflect the diversity of the audience you’re trying to reach. Set up opportunities for new advocates to sign up to join the cause. Let media know when events are happening, and give them special incentives to cover the story, like a behind-the-scenes press pass that grants them an interview with your spokesperson and exclusive photo opportunities.


Action Alerts

Your existing database of supporters is perfectly positioned to become engaged grassroots activists.

By joining your email list, these individuals have already indicated they want to learn more about who you are and the issues important to you. The next step is converting their interest into a deeper level of commitment to your mission—and to helping kids across America—by getting your supporters to complete an action, such as signing a petition, communicating directly with policymakers and other decision makers, or attending events. Remember to develop action alerts in the relevant languages spoken in the community.

As you begin a conversation with your supporters through email, keep these goals in mind:

  • Educate them through issue updates or updated Web content. Communications like this allow you to:
    • Provide advocates with information, and cultivate their interest in an issue.
    • Identify the message areas that resonate best with subsets of the audience, allowing you to better tailor outreach.
    • Keep individuals engaged and updated during periods where critical action is not required, making it easier to activate them when the appropriate time comes.
  • Engage them in efforts to deepen their activism through surveys, “share your story” opportunities, or social media engagement. These interactions give people actions to take that help you:
    • Learn more about what type of participation people want to have.
    • Train activists how to be good stewards of issue messages.
    • Expand your reach by amplifying your message through individuals’ social networks.
    • Show activists the importance of their participation, so they are ready to respond in times where urgent action may be needed.
  • Activate them with new and varied calls-to-action based on the way their unique voices can make a difference. Your advocates can reach the public through:
    • Participation in public dialogue on key issues by commenting on news articles, blog posts, or polls.
    • Recruitment of new individuals to join the cause.
    • Attendance at public meetings, town halls, or hearings in support of your position.

You can also activate your supporters by asking them to contact decision makers via email, phone, postal mail, or in person to contribute their opinions. If your request reflects a view on specific legislation, asking advocates to contact their legislators will be lobbying.

Email action alerts also allow you to communicate with supporters personally, measure their interest through open rates and track their support through clicks on the links in your email. Because email communications have the capacity to be uniquely micro-targeted to recipients, sending alerts to your audience can be one of the most powerful ways to inspire action in support of your campaign.

Hosting a Media Event

Working with local media is a key way to raise awareness about your campaign, priorities, and goals. Media coverage can help you educate communities, create conversation, and recruit new advocates. But before you can do any of these things, you must first thoughtfully develop and carefully plan how you want to present the issue to reporters. Building relationships with media and pursuing media advocacy well in advance of hosting a media event will help to ensure your message frame is understood and you are well-positioned by reporters.

Start by thinking about what you want to accomplish and whom you want to reach. Do you have news to release, such as a report or study? If not, what is your media hook? Does the nightly news highlight your campaign issue? What about the trending coverage in your local paper? Would you be better served by engaging with community bloggers? Once you decide what your media goals are, you can start identifying opportunities that match these priorities and begin your outreach plan.

One way to engage members of the media is by inviting them to an event. A well-run media event—one with compelling speakers, stories, clear facts, and easily explained goals—will give reporters the tools they need to amplify your story in newspapers, on-air, and online.

Value of Phone Outreach

Even in today’s digital era, person-to-person contact remains one of the most effective means of relationship building. Below is an overview of how to train volunteers for phone outreach, as well as an explanation of two different types: phone banks and phone patch-through programs.

Why Op-Eds Matter

Public commentary has long been one of the most powerful ways to broadly communicate ideas. By having an opinion editorial, commonly called an op-ed, published, you’ll be able to convey your campaign’s essential messages to legislators, journalists, and the community through the voice of one of your volunteers or advocates who is passionate about your cause.

In the past few years, competition from expanded news and information sources like blogs and social media has made publication easier, but competition for attention tougher. This means that you’ll have to offer your best thinking and most influential voices in order to maximize your chances of having a newspaper print your op-ed—and have people care who you are and what you have to say.

Media Training Tips

Speaking to the media can seem a bit daunting, but by telling a compelling story you can gain tremendous traction with the public and decision makers. Unlike any other tactic for your campaign, an engagement with key media could allow you to access a wide audience in a personal manner.

Begin by determining what media outlets are important to move your campaign forward and develop your list of outlets and journalists. Remember to include media who have natural connections with the campaign. They’ll be more likely respond to your pitch, and you’ll be more likely to reach the audiences who care about your issue and may be willing to get more involved.

Once you know which outlets you want to contact, secure spokespeople who will resonate with the readers, viewers, or listeners of the outlets. Work with your media team to develop a newsworthy pitch. Make sure that your spokespeople are prepared to speak to the media and will have time available for interviews before you begin reaching out to the media.

With the appropriate preparation and practice, your spokesperson will become comfortable with your messaging and will be able to speak articulately and passionately about the issue. The guidelines below will help you prepare your advocate for media success.

Days at the Capitol

Individual meetings can go a long way toward making a difference with your legislator—but sometimes there is strength in numbers. If you are looking to combine a media event and a legislator meeting, you may consider hosting a day at the state capitol where advocates hold a rally and then attend scheduled meetings with decision makers.

Here are some things to think about as you plan your own day at the capitol.

Meeting with Decision Makers

Decision makers want to know what’s important to their constituents. Having face-to-face meetings with your advocates and their legislators is an effective way to humanize your topic, make it relevant for the decision makers, and encourage these leaders to commit to this issue. Whenever possible, schedule an in-person meeting with key decision makers and supporters from their districts. Identify the right advocates for each target based on interest and the ability to share a credible point of view. Make it easy for advocates to make the most of their visits by preparing briefing packets with talking points, key tips, and a one-pager to leave behind that overviews the issue and contains your contact information. See more tips below.

Whether you meet with representatives in local home offices or take a special trip to the state capitol, you can have a strong impact when you can look legislators in the eye and answer their questions about your campaign, share personal stories, and discuss proposed solutions. But don’t underestimate the value of meeting with the staff of decision makers. Staff are the lifeblood of a policy maker’s office and are key to keeping your issue in front of the decision maker.

Below are some helpful tips to make the most of your meetings.